PTO

PTO Minutes - February 9, 2026 (5:30p – 6:30p)

Key takeaways

• The PTO has obtained LLC status and is working on getting EIN and 501c3 status

• The group decided to organize an "Old School Talent Show" on May 19th at 12:30 PM

• The talent show will follow last year's format with pre-K through 2nd grade performing as classes and 3rd-5th grades auditioning

• Principal Reese discussed budget cuts affecting the school, with approximately $289,000 reduction for next year

• The group established a GroupMe chat for PTO communication

Discussed topics

PTO Legal Status and Financial Setup

Discussion about establishing the PTO's legal structure and financial accounts

• Details

  • PTO President Jones: Confirmed the LLC has been established and she generated the EIN number during the meeting

  • Principal Reese: Asked about fees associated with 501c3 status

  • PTO President Jones: Will research tax filing requirements for nonprofits and share information

• Conclusion

  • The PTO has LLC status and EIN number

  • Next step is to file for 501c3 status

  • PTO President Jones will research any associated fees and tax filing requirements

Communication Channels

Discussion about establishing communication methods for PTO members

• Details

  • PTO President Jones: Suggested creating a group chat for all PTO members

  • Principal Reese: Created a GroupMe chat during the meeting and added all participants

  • PTO President Jones: Will create a central hub using the Kimberly Elementary PTO email for business documents and information

 

• Conclusion
  • GroupMe chat established for immediate communication
  • A central information hub will be created for document sharing

Talent Show Planning

Extensive discussion about organizing the annual talent show

• Details

  • Principal Reese: Suggested a Motown theme for the talent show

  • PTO President Jones: Proposed including early 2000s music as well

  • Principal Reese: Reviewed the planning document from last year's event

• Conclusion
  • Theme will be "Old School Talent Show" to encompass various eras
  • Event scheduled for May 19th at 12:30 PM
  • Format will follow last year's structure: Pre-K through 2nd grade perform as classes, 3rd-5th grades audition
  • No competition or awards, just performances
  • $5 admission fee for parents, free for students
  • Will sell concessions (30 minutes outside of lunch period)

School Budget Discussion

Principal Reese shared information about budget cuts affecting the school

• Details

  • Principal Reese: Explained the school is facing approximately $289,000 in budget cuts

  • Principal Reese: Three positions will be affected, including two teacher tutors and one para position

  • Principal Reese: Budget is based on enrollment from the first 15 days of the current school year

  • PTO President Jones: Asked about potential enrollment increases from new apartment complexes being built

• Conclusion

  • Budget cuts will impact staffing and resources
  • Principal hopes to bring back teacher tutors once reserve funds are released
  • Potential enrollment increases may help recoup some funding but not the full amount

Fundraising and Fund Allocation

Discussion about how to allocate funds raised from the talent show

• Details

  • Principal Reese: Suggested PTO could take door proceeds and negotiate a percentage of concessions

  • PTO President Jones: Expressed willingness to allocate most funds to school needs

  • Principal Reese: Proposed using proceeds for classroom materials and supplies

• Conclusion

  • Funds will primarily support school needs, particularly classroom materials and supplies

  • Specific allocation to be determined

Challenges

• Budget cuts affecting school staffing and resources

• Limited PTO funds to establish operations

• Time constraints for PTO President Jones in March due to her full-time role and consulting firm commitments

• Need for teacher volunteers to lead student groups for the talent show

Action items

• • PTO President Jones: Share the EIN number with the group

  • Research tax filing requirements for nonprofits

  • Look up fees associated with 501c3 status

  • Create a central information hub using the Kimberly Elementary PTO email

• Principal Reese

  • Revise the talent show planning document to remove judging components

  • Send updated planning document to Parent Liaison

  • Update the school calendar with end-of-year events including the talent show

• Group

  • Recruit teachers to lead student performance groups for the talent show

  • Establish criteria for song lyrics and music selection

  • Determine specific allocation of funds raised from the talent show